About
The Grant Management challenge

Grant management is evolving in an increasingly complex global environment with growing pressure for transparency and verifiable accountability from a range of stakeholders. There is a big challenge to establish common processes and best practices in evaluating and tracking the effectiveness of a grant scheme. This is due to the unique requirements, objectives and regulations of every organisation and leads to customised processes. Organisations end up turning to bespoke solutions, which lead to significant delivery risks and limited roadmap. We overcome this through our unique product solution, AIMS.

What is AIMS?

AIMS Grant and Programme Management Software makes it possible to award and monitor your grants more efficiently: automating end-to-end processes to make them faster and more effective and capturing greater evidence of the impact for reporting to stakeholders.

AIMS is an enterprise wide system specifically designed for the needs of funding and grant making organisations. It is a complete end-to-end solution that controls every stage of the grant life cycle, from initial request, through assessment and recommendations, to authorisation, payment and the subsequent reporting on your KPIs, outcomes and overall impact.

Our Commercial Off-The-Shelf (COTS) solution is ready made to be swiftly implemented for your organisation. The beauty of our off-the-shelf solution is that it proves you with maximum flexibility as you can configure the system for your current and future requirements. We can cater for all types of organisations, from large enterprises to less complex foundations, with the combination of both a flexible product and pricing structure.

We work with clients in a variety of sectors, including;

International Aid
Government
Health
Research
Education
Culture, Heritage & Sports

AIMS has been a great help in tackling the increased number of grant applications for our research schemes in an efficient and integrated Grant Management System.

Programme Manager, National Research Fund, Luxembourg
Why AIMS?
Streamlined grant processes

Streamlined grant processes

Speed up the grant cycle with optimised processes which reflect leading practices in grant management gained from over 40 clients across 3 continents.
 
Improved productivity and efficiency

Improved productivity and efficiency

Based around a community of practice which involves the applicant, project manager, reviewers and internal staff, AIMS is a centralised point of collaboration for all from pre-application to post project monitoring.
 
Greater governance and control

Greater governance and control

AIMS gives you a birds-eye view of the entire organisation providing you with detailed auditing for transparency and accountability. This reduces or eliminates the risk of fraud, misuse of grants and poor decision making.
 
Reduced costs

Reduced costs

Enhanced efficiency means less time wasted and less money spent. In implementing AIMS, your organisation will significantly lower operational costs.
Responsive to future industry needs

Responsive to future industry needs

You can easily configure AIMS to scale as you grow. The flexible system is designed to cater for any future on-boarding of other organisations, shared services requirements or changes in processes.

 
High quality data and insights

High quality data and insights

AIMS reporting capabilities gives you rapid access to relevant and accurate data driven insights on the effectiveness of your grants programmes.
 
Access to a team of grant management specialists

Access to a team of grant management specialists

The AIMS team are independently recognised as the most knowledgeable in the grant and programme management space.
 
Measure your impact

Measure your impact

AIMS manages your project KPIs, aggregating them with KPIs of the programme which should reflect your organisations strategic goals and objectives.
Product features

AIMS is a scalable platform that grows with your organisation, enhancing user experience and giving you valuable insights on your programme effectiveness.

Below is a typical grant process flow in AIMS.

Product features

AIMS configuration tool kits

Flexible workflow

Flexible workflow

Define and change your workflow based on your grant schemes and to reflect best practices with our flexible workflow tool.

 
⎫	Easy to build smartforms

Easy to build smartforms

Build your own state-of-the-art online forms with various question types and sections and connect them to the database.

 
Access control

Access control

Define who has access to specific functions of the system using AIMS permissions. These can be set up by user, by role and by grant programme.

 
In-built CRM

In-built CRM

AIMS is a centralised database that captures, stores and manages all donor and applicant information.

 
Document Management

Document Management

A secure place to store and manage all proposals, submissions and applications along with attachments.

Other key AIMS features

Meetings

Meetings

Facilitate your decision making processes and manage decision points with the AIMS meetings module. It records these decisions and associated reference documentation for auditing and control.

 
KPIs

KPIs

KPI data can be linked to an application and scheme within AIMS. KPIs are also recorded at an organisational level allowing you to determine the success of specific measures and goals within certain time frames.

 
⎫	Project costs and claims

Project costs and claims

Add your project costs or budgets as part of the application process and review and revise them throughout the project. Record claims for payment in conjunction with the project costs, including submission, tracking, approvals and payments.

 
⎫	Customisable reports  ⎫	Customisable reports

Customisable reports

AIMS provides browser-based analytics and reporting, including operational and dashboard reporting, giving you complete control in creating and tracking applications with secure, role-based access and various views.

 
Payments and fund management

Payments and fund management

The entire financial pipeline of a programme can be controlled including application amounts, commitments, auto-scheduling of payments, budget and fund management.

The benefits of AIMS are to be found in enhanced speed and quality of the work processes, and in better information for internal use and external parties. We are in more control of our workflows and we can support the advisory process much better because of analysis and reports of digitally stored data.

Financial Director, Netherlands Performing Arts Fund
Services

Deployment

We offer a portfolio of infrastructure services that have the flexibility to cater fully for the broad needs of our clients. Specific packages currently being availed of include Private Cloud, Managed Services and Client Hosted on Premise.

Private cloud

Private cloud

Offers grantmakers the AIMS bundle without the need for IT expertise. Takes the hassle out of managing IT infrastructure.
 
Managed services

Managed services

For clients who want to optimize their IT spend in a secure hosted environment.
 
Client hosted on premise

Client hosted on premise

For clients who have their own infrastructure and IT expertise within their own premises, we can assist with sizing and integration.

Support & services

AIMS support and services provides product support and delivers service requests to our customers. It is important to us that we maintain close relationships with our clients after the project delivery. Any support calls are logged and tracked in the dedicated Quest Support System (QSS). This ensures that every call is managed until resolution. Support is available across time zones and with agreed SLAs.

Training

AIMS is rich in functionality, yet easy to use and configure yourself. We provide a range of training courses depending on your AIMS package and on a user’s role relating to AIMS. Training can take place at Quests Dublin-based offices or at any client site.

Our system administration training covers the day to day operational administration of AIMS, allowing you to make quick modifications as required, such as letter templates. Advanced training is provided where further configuration is needed. Bespoke training sessions on your individual process are also provided and included in your project delivery. We are always happy to share our knowledge of the system, to enable you to train end users and retain on-site system knowledge, allowing you to make the most of all of AIMS features.

System integration

AIMS can be easily integrated with other software solutions. We provide financial interfaces to leading solutions such as Oracle Financials, Great Plains, SUN accounts, JD Edwards and Agresso. We integrate with contact and document management systems as required and provide data migration facilities from other systems into AIMS.

Personalisation

AIMS can be easily personalised to suit your organisation. The system is multi-lingual and all labels and messages that appear in AIMS can be changed to whatever terminology or language is used internally by you. The structure and the design of the system can also be set to match your corporate branding.